Privacy Policy legalneer.ai
1. An overview of data protection
1.1 General information
The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit our website legalneer.ai. The term “personal data” comprises all data that can be used to personally identify you (cf. Art. 4 No. 1 GDPR). Examples include your name, address, postal address, phone number or your email address. Non-personal data, on the other hand, is information of a general nature that cannot be used to determine your identity. This is information such as the number of users of a website.
1.2 Data collection on this website
Who is responsible for data collection on this website? The data processing on this website is carried out by the website operator. You can find the contact details in the “Note on the responsible party” section of this data protection declaration.
1.3 How do we collect your data?
On the one hand, your data is collected when you provide it to us. This may be data that you enter in a contact form, for example. Other data are collected by our IT systems automatically or after you consent to them when you visit the website. These are primarily technical data (e.g. internet browser, operating system or time of page view). These data are collected automatically as soon as you enter this website.
1.4 What do we use your data for?
Some of the data is collected to ensure that the website is provided without errors. Other data can be used to analyze your user behavior.
1.5 What rights do you have regarding your data?
You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given your consent to the data processing, you can revoke this consent at any time for the future. In addition, you have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the competent supervisory authority. If you have any questions about data protection or other concerns, you can contact us at any time at (info@legalneer.ai).
2. Hosting
Our hosting service provider is checkdomain GmbH, Große Burgstaße 27/29, 23552 Lübeck, Germany (hereinafter referred to as Checkdomain). When you visit our website, Checkdomain collects various log files including your IP addresses. For details, please refer to Checkdomain's privacy policy: (https://www.checkdomain.de/agb/datenschutz/) Checkdomain is used on the basis of Art. 6 Sect. 1 lit. f GDPR. We have a legitimate interest in the highest possible reliability of our website. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TTDSG. The consent can be revoked at any time.
Contract processing We have concluded an order processing contract for the use of the above-mentioned service. This is a contract prescribed by data protection law that ensures that the personal data of our website visitors is processed only in accordance with our instructions and in compliance with the GDPR.
External hosting This website is hosted externally. The personal data collected on this website is stored on the servers of the hoster(s). This may include, but is not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site. External hosting is carried out for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 lit. f GDPR). If consent has been requested, the processing is carried out exclusively on the basis of Art. 6 (1) point a GDPR and Section 25 (1) TTDSG, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time. Our hoster(s) will only process your data to the extent necessary to fulfill its performance obligations and will follow our instructions with respect to such data. We use the following hoster(s): Salesforce, 415 Mission Street, Suite 300, San Francisco, CA 94105, USA
**Data processing We have concluded an agreement on commissioned data processing for the use of the above-mentioned service. This is a contract prescribed by data protection law that ensures that the personal data of our website visitors is processed only in accordance with our instructions and in compliance with the GDPR.
3. General information and mandatory information
3.1 Data protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. When you use this website, various personal data is collected. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this is done. We would like to point out that data transmission over the internet (e.g. when communicating by email) can have security gaps. It is not possible to provide seamless protection of data from access by third parties. The controller for data processing on this website is:
Prof. Dr. Thomas Maier
c/o HTWG University of Applied Sciences Konstanz Technology, Business and Design
Alfred-Wachtel-Straße 8
D-78462 Konstanz
E-Mail: info@legalneer.ai
The responsible party is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (names, email addresses, etc.).
3.2 General information on the legal basis for data processing
If you have consented to the data processing, we process your personal data on the basis of Art. 6 (1) point a GDPR, or Art. 9 (2) point a GDPR if special categories of data are processed pursuant to Art. 9 (1) GDPR. In the case of express consent to the transfer of personal data to third countries, the data processing is also carried out on the basis of Art. 49 (1) (a) GDPR. If you have consented to the storage of cookies or access to information in your terminal device (e.g. via device fingerprinting), the data processing is also carried out on the basis of § 25 (1) TTDSG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 Para. 1 lit. b GDPR. This applies, among other things, to the registration of a customer account, as we store the data you provide in order to enable you to use your customer account. Likewise, we process your data on this basis when you order products or services in order to provide you with the products or services you have ordered. Also, if you contact us using the contact form or by email, it is necessary to provide your data in order for us to process your request. Data processing may also be carried out on the basis of our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR. This includes, in particular, ensuring the security, stability and functionality of the website and the services provided. In addition, the processing serves to detect, prevent and investigate technical faults, attacks or other abusive use at an early stage. The information collected is used solely for these purposes and is not merged with other data sources. Processing is only carried out to the extent that is technically necessary and reasonable. Furthermore, we process your data if this is necessary to fulfil a legal obligation on the basis of Art. 6 (1) (c) GDPR.
3.3 Storage period
Unless a more specific storage period has been specified in this data protection declaration, your personal data will remain with us until the purpose for processing the data no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
3.4 Disclosure of personal data
As part of our activities, we work with various external bodies. In some cases, this also requires the transmission of personal data to these external bodies. We only pass on personal data to external parties if this is necessary in order to fulfil a contract, if we are legally obliged to do so (e.g. passing on data to tax authorities), if we have a legitimate interest in doing so in accordance with Art. 6 (1) point f GDPR or if another legal basis permits the data transfer. When using processors, we only pass on our customers' personal data on the basis of a valid contract for order processing. In the case of joint processing, a contract for joint processing is concluded. If these service providers are based outside the European Union (EU) or the European Economic Area (EEA) agreement, we will take appropriate security measures in accordance with legal and regulatory requirements to ensure the security of your personal data.
3.5 Security and confidentiality
To ensure the security and confidentiality of personal information we collect on the website, we use data networks protected, inter alia, by industry standard firewalls and password systems. In the course of handling your personal data, we take appropriate technical and organizational measures to protect your data from loss, misuse, unauthorized access, disclosure, alteration or destruction and to ensure its availability.
3.6 SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data that you transmit to us cannot be read by third parties.
4. Cookies and similar technologies
The Website and Services use cookies to (a) provide and maintain a stable, secure, functional, and accurate running Website, as far as technically possible and reasonable; and (b) provide you with an optimized Website experience. Cookies are text information files that are sent from a web server to your computer and stored there when you visit the website. The most common types of cookies are explained below for your understanding: Session cookies: While you are actively using a website, a session cookie is temporarily stored in the memory of your end device, in which a session identifier is stored, for example to prevent you from having to log in again each time you change pages. Session cookies are deleted when you log out or lose their validity as soon as your session has automatically expired. Persistent cookies: Persistent cookies store a file on your device for the period of time specified in the expiration date (storage period). These cookies enable the website to remember your information and settings the next time you visit. This makes access faster and more convenient, as you do not have to re-enter your language setting for our portal, for example. When the storage period has expired (see tables below), the cookie is automatically deleted on your end device. Third-party cookies: Third-party cookies are session or persistent cookies that come from a provider other than the website operator. They may be used, for example, to collect information for advertising, user-defined content and web statistics. You can find an overview of the cookies we use in our cookie consent solution. There you can also allow or reject the use of cookies to the extent you want and adjust your settings at any time or revoke your consent. Furthermore, you can also control the setting of cookies in your browser settings. Most browsers automatically accept cookies but can be configured via the browser's settings function so that they are not used. You can refuse the use of cookies or delete the corresponding data collected at a later time.
5. Your rights as a data subject
5.1 Right to revoke your consent
Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. The legality of the data processing carried out up to the point of revocation remains unaffected by the revocation.
5.2 Right to object to the collection of data
If data processing is carried out on the basis of Art. 6 (1) lit. e or f GDPR, you have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you, including profiling based on those provisions. The respective legal basis for processing can be found in this privacy policy. If you file an objection, we will no longer process your personal data concerned unless we can prove compelling reasons for the processing worthy of protection which outweigh your interests, rights and freedoms or the processing serves the assertion, exercise or defense of legal claims (objection according to art. 21 para. 1 GDPR). If your personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct marketing. If you object, your personal data will subsequently no longer be used for direct marketing purposes (objection in accordance with Art. 21 (2) GDPR).
5.3 Right to lodge a complaint with a supervisory authority
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory authority, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
5.4 Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
5.5 Right of access, right to rectification and right to erasure
Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. Please do not hesitate to contact us at any time.
5.6 Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time in this regard. The right to restriction of processing applies in the following cases:
- If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request that the processing of your personal data be restricted. If the processing of your personal data was/is carried out unlawfully, you can request the restriction of data processing instead of deletion. If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion. If you have objected to processing pursuant to Article 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data. If you have restricted the processing of your personal data, these data – apart from being stored – may only be processed with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the European Union or a Member State.
6. Links to other websites
The website may also contain links to other websites. The data protection declaration described here does not apply to these other websites. We ask you to visit these other websites directly to obtain information about data protection and the handling of your personal data there.
7. Reservation of right to make changes
As part of the ongoing development of data protection law and in response to technological or organizational changes, our data protection notices are regularly reviewed to determine whether they need to be adapted or supplemented. This data protection notice is dated February 15, 2025.